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 BYLAWS OF THE MOHAWK VALLEY SOCIETY FOR HUMAN RESOURCE MANAGEMENT (MVSHRM)
ARTICLE I-NAME AND AFFILIATION
Section 1: Name. The name of this Chapter is the Mohawk Valley Society for Human Resource Management (herein referred to as the Chapter ). To avoid potential confusion, the Chapter will refer to itself as Mohawk Valley Society for Human Resource Management (MVSHRM) and not as SHRM or the Society for Human Resource Management.
Section 2: Affiliation. The Chapter is affiliated with the Society for Human Resource Management (here in referred to as SHRM ).
Section 3: Relationships. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.
Section 4: These Articles of Association and Bylaws shall govern this organization.
ARTICLE II- PURPOSE
The purposes of this Chapter, as a non-profit organization, are:
i. to improve the competence of human resource professionals through the exchange of information within the organization and the community at large;
ii. to provide a forum for the personal and professional development of our members;
iii. to provide an opportunity to develop leadership, managerial, public speaking and group decision-making skills;
iv. to provide an arena for the development of trust relationships where common problems can be discussed and deliberated;
v. to provide an opportunity to focus on current human resource management issues of importance to our members;
vi. to provide a focus for legislative attention to state and national human resource management issues;
vii. to provide valuable information gathering and dissemination channels
viii. to provide a pool of human resource management leaders for perpetuation of the Chapter and of SHRM;
ix. to serve as an important vehicle for introducing human resource management professionals to SHRM;
x. to serve as a source of new members for SHRM;
xi. to serve as part of the two- way channel of communications between SHRM and the individual members.
The Chapter supports the purposes of SHRM, which are to promote the use of sound and ethical human resource management practices in the profession and:
a. to be a recognized world leader in human resource management;
b. to provide high- quality, dynamic and responsive programs and service to our customers with interests in human resource management;
c. to be the voice of the profession on human resource management issues;
d. to facilitate the development and guide the direction of the human resource profession;
e. to establish, monitor and update standards for the profession.
ARTICLE lll - FISCAL YEAR
Section 1: The fiscal year of the Chapter shall be the calendar year.
ARTICLE IV - MEMBERSHIP AND QUALIFICATIONS
Section 1: A membership will be issued in the name of an individual and shall not be transferable.
Section 2: The membership shall consist of individuals currently engaged in managing/executing a Human Resource or other related management or academic function. This includes clerical/administrative support of a Human Resource function and retired individuals who were active in the Human Resource field when employed. Vendors shall be granted full member status if they are a national SHRM member.
ARTICLE V - ADMISSION
Admission of applicants must be in accordance with the membership qualifications of this association and so approved by the majority vote of the Executive Committee.
ARTICLE Vl-OFFICERS AND EXECUTIVE COMMITTEE
Section 1: The officers of this association, who must be MVSHRM members, shall be President, President Elect, 1st Vice President, 2nd Vice President, and Treasurer. The Executive Committee shall consist of these officers and the immediate Past President. The officers shall be elected at the annual meeting in November for a term of one year to commence January.
If an elected officer cannot serve a full term of office, the President shall appoint a member to serve for the remainder of the term. The President of the association shall be the chairman of the Executive Committee, which shall manage the affair of the association. The officers shall perform the usual duties of their respective officers.
In addition to the Executive Committee, a Board of Directors will meet mininimally on a quarterly basis, to direct and guide the chapter. The board will consist of the current officers, 1 immediate past president, and the chairperson of the specified committees outlined in Bylaw III.
Section 2: The duties and responsibilities of the officers shall be as listed below:
a. The responsibilities of the President shall be to preside at all meetings, both members and of the Board, and provide leadership and overall directions to the MVSHRM. He/She shall also perform such other duties and exercise such powers as usually pertain to this office and as delegated from time to time by the members. Per SHRM Bylaws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office and shall communicate SHRM state and/or national goals, policies, and programs. He/She shall serve as the Society's sole spokesperson to the news media. Should a scheduling conflict ever preclude the President from personally carrying out this responsibility, he/she may designate another member, on an ad hoc basis, as the MVSHRM's spokesperson in the instance.
b. The responsibilities of the 1st. Vice President shall be to be responsible for professional development of the Chapter, which includes the coordination of monthly programs, seminars and/or workshops. He/she shall exercise such powers and perform such duties as may be delegated from time to time by the President.
c. The responsibilities of the 2nd Vice President shall be to promote SHRM and MVSHRM membership among practicing members of the Human Resource profession in accordance with the membership qualifications of the organization. The 2nd Vice President shall review membership applications to determine membership. In questionable or disputed cases, the full Executive Committee will determine membership. He/She shall have custody of all records and paperwork relating to the membership of the organization. In case of disability or absence of the President and 1st Vice President, the 2nd Vice President shall perform and be vested with their duties and powers.
d. The responsibilities of the President Elect shall be to work directly with the President with the understanding that the President Elect will transition to the role of President in the next term without disrupting the existing goals and accomplishments of the organization. In case of disability, the President Elect shall perform and be vested with the Presidents duties and powers.
e. The responsibilities of the Treasurer shall be to supervise all financial activities of the chapter. The responsibility shall include the preparation of monthly financial reports to the membership.
Section 3. Removal and Resignation:
1. Upon recommendation of the Executive Committee, the Board of Directors may remove any Director thereof for cause for any one or more of the following reasons:
a. Failure to attend meetings; Directors may be removed by a majority vote of the Board after missing (3) consecutive meetings without having given notice to the President or a member of the Executive Committee;
b. Failure to make significant contribution to the work of the Board and MVSHRM or;
c. Actions or conduct deemed to be detrimental to the best interests of MVSHRM.
2. A Director may resign at any time by giving written notice to the Board of Directors or to an officer of MVSHRM. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the Board of Directors or such officer. Acceptance of such resignation shall not be necessary to make it effective.
3. The Board of Directors shall have the power to fill unexpired terms of office until the next annual meeting.
ARTICLE Vll-CHAPTER DISSOLUTION
In the event of the chapter's dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to the SHRM foundation.
ARTICLE Vlll- WITHDRAWAL OF AFFILIATED CHAPTER STATUS
Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.
ARTICLE lX-STATEMENT OF ETHICS
The MVSHRM adopts the SHRMs Code of Ethics for members of this chapter in order to promote and maintain the highest standards among its members. Each member shall honor, respect and support the purpose of this chapter and SHRM.
Section 1: The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.
Section 2: No member shall actively solicit business from any other member at Chapter meetings or through the use of information provided to him/her as a member of the Chapter without approval from the Board of Directors.
BYLAW I-MEETINGS
Meetings are normally held on the third Tuesday of each month. Special meetings of the Executive Committee and the Board of Directors may be called at any time by the President and shall be held at the time and place designated. A majority of the committee shall constitute a quorum. The President or Chapter Administrator shall mail notice of the time and place of the Annual Meeting to each member at least 30 days prior to the date of the meeting.
BYLAW II-DUES
1. Dues shall be determined by the Executive Committee on an annual basis and shall be due on January 1st-payable by January 15th.
2. Membership Renewals: Renewed membership shall be payable by January 15th for the forthcoming year.
3. New Membership: A new member joining the chapter on or after January 1st of the current year shall be charged membership dues in accordance with the following schedule:
Between January 1 and March 31 - 100%
Between April 1 and June 30-75%
Between July 1 and September 30 - 50%
Between October 1 and December 31 -25%
BYLAWS III-COMMITTEES
1. Standing Committees: There shall be the following standing committees: Executive Committee, Diversity Committee, Membership Committee, Program Committee, Public Relations & Communications Committee, Legislative Committee, Special Events/Fundraising Committee, Workforce Readiness Committee, and Professional Development Committee. The Chairman of each of the named committees will automatically hold a seat on the Board of Directors with the Executive Committee.
2. Executive Committee: The Executive Committee shall consist of the President, who shall be Chairman; President Elect, 1st Vice President, 2nd Vice President, Treasurer and immediate Past President.
3. All Other Committees: Shall be by appointment of the President.
4. Nominating Committee: the President and President- Elect shall appoint a Nominating Committee annually by September 1st of each year.
5. The Executive Committee may, at any time, make recommendation to the President to remove and replace a committee member. The final decision to do so shall be the authority of the President. This provision shall not apply to the Nominating Committee.
BYLAW IV-ELECTION OF OFFICERS
Election of officers shall be conducted in accordance with the following procedures.
1. The Nominating Committee shall prepare and submit to the Chairman its list of nominees 45 days prior to the annual meeting.
2. The list of nominees shall be distributed to all members of the Chapter 30 days prior to the annual meeting.
3. Voting shall occur by ballot and shall be tallied by the Past President or Chapter Administrator. The elected board members shall be determined by a majority of those eligible members present and voting.
BYLAW V-PARLIAMENTARY PROCEDURES
Meetings of the voting members and Committees of the Society shall be governed by the rules contained in Roberts Rules of Order in all cases to which they are applicable and consistent with the bylaws of the Chapter.
BYLAW VI-BYLAWS AND STANDING RULES
1. Bylaws may be amended by two-thirds vote of the general membership present at a regular meeting or special meeting called for that purpose providing a ten-day written notice has been delivered to each member setting forth all the details of the proposed change in advance of such meeting.
2. Standing rules may be adopted, amended, or suspended at any general membership meeting of the Chapter by the majority vote of those members present.
3. The Executive Committee will conduct an annual review of the BylAWS to determine any potential need for updating or revising contents of Chapter Bylaws.
BYLAW VII-PROPOSE AMENDMENTS
1. Proposed amendments to the bylaws are to be submitted in writing to the Chapter Administrator on such timely basis as to permit the compliance with Bylaws VI, Section 1, regarding written notification.
2. Vote shall be by show of hands.
BYLAW Vlll- TERMS USED
As used in these Bylaws, feminine or neuter pronouns shall be substituted for those of the masculine form, and the plurals shall be substituted for the singular number in any place where the context may require such substitution or substitutions. Note* these revised bylaws are not effective until approved and signed by SHRM CEO or designee.
REVIEWED AND REVISED NOVEMBER 12,2009.
 
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